Job Summary

Rasan is seeking a highly organized and discreet Executive Assistant to support senior leadership in the UAE, managing complex calendars, communications, and high-level coordination across the executive office. This role requires sound judgment, strong stakeholder management, and the ability to operate with full confidentiality in a fast-paced, high-visibility environment.

Job Objectives

· Provide comprehensive executive support, ensuring the executive's time and priorities are managed effectively.

· Act as a trusted gatekeeper and point of contact between the executive and internal/external stakeholders.

· Coordinate high-level meetings, travel, and events with precision and professionalism.

· Support strategic initiatives through research, documentation, and follow-up on action items.

· Maintain the highest standards of confidentiality and discretion in handling sensitive information.

Job Responsibilities

Calendar & Schedule Management

· Proactively manage the executive's calendar, resolving conflicts and prioritizing time based on business impact.

· Coordinate complex, multi-party meetings across time zones and locations.

· Anticipate scheduling needs ahead of key business milestones and board/leadership cycles.

Communication & Correspondence

· Draft, review, and manage correspondence, presentations, and reports on behalf of the executive.

· Screen and prioritize incoming communications, ensuring timely responses and appropriate escalation.

· Act as a professional liaison between the executive and internal teams, clients, and external partners.

Travel & Logistics Coordination

· Arrange complex domestic and international travel itineraries, including visas, accommodation, and transportation.

· Prepare detailed itineraries and briefing materials ahead of trips and external engagements.

· Manage expense reporting and reconciliation related to executive travel and activities.

Meeting & Event Management

· Coordinate logistics for leadership meetings, board meetings, and executive-level events.

· Prepare agendas, meeting materials, and minutes, ensuring timely follow-up on action items.

· Liaise with internal departments and external vendors to ensure seamless event execution.

Confidentiality & Stakeholder Management

· Handle sensitive business, financial, and personnel information with strict confidentiality.

· Build strong working relationships with senior stakeholders, board members, and external partners.

· Exercise sound judgment in representing the executive's priorities and interests.

Job Requirements

Educational Qualification

· Bachelor’s degree in business administration, Management, or a related field.

certifications

· Executive/administrative professional certifications (e.g., CAP, PMQ) are a plus.

experience:

· 6-8 years of experience as an Executive Assistant or in a senior administrative support role, ideally supporting C-level or senior leadership.

· Experience working in a fast-paced, high-growth organization is highly desirable.

· Experience in fintech, Insurtech, financial services, or professional services is a plus.

Skills

· Exceptional organizational skills with the ability to manage multiple competing priorities.

· Strong written and verbal communication skills, with close attention to detail.

· Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and scheduling tools.

· High degree of discretion, professionalism, and sound judgment.

· Strong stakeholder management skills across senior internal and external audiences.

· Ability to remain composed and effective under pressure and tight deadlines.

· Fluent in Arabic and English (written and spoken); UAE market/labor law familiarity is a plus.